Update your webpage

• State that you are currently fully subscribed. Website Manager can help with this.
• Give a reason e.g. venue restrictions
• Advise waiting list active

Update your Beacon list

• Keep your group member list up to date
• Delete members who no longer attend

Create a waiting list (instructions)

It is important to include on your waiting list the name of anyone who wishes to join your group. This way we can keep a track of interested members and determine the correct time to start another group.

1. Open Chepstow u3a website. http://chepstowu3a.org.uk
2. Scroll to bottom of the page and click on Beacon.
3. Scroll to Beacon Login Screen yellow box. Sign in with your username and password. You will be taken to the Beacon Login Administration screen.
4. In Beacon, click on groups.
5. Scroll to the group you need – use the alphabetical tab to quickly find your group.
6. Click on the name of that group to open.
7. Group will open at the Details tab.
8. Tick the Enable waiting list box.
9. In the Maximum box put in the maximum number your group can accommodate. If you have an outside venue then for completion sake please use 100 as your maximum.
10. Save record (very important!)
11. If you go back to the Groups list you can check that the numbers are in place for your group.

You will now be able to create a waiting list. Add new members by name or by their membership number. When you add a member above your set maximum, their name will be added to the group in the waiting column. When you have space for them simply click ‘join group’ and they will be added to the group as an active member

Monitor your waiting list

• Monitor your group members’ list on Beacon
• How many potential new members are waiting
• How long they have been waiting

Click on Group Support to send a contact email