Chepstow u3a is a registered charity and all Bank Accounts are directly controlled by the Treasurer on behalf of the Trustees of our u3a. The Treasurer has therefore provided the Activities Account for use by all the Activity Groups. The Account details are:
| Account Name | Chepstow u3a Activities |
| Sort Code | 30-91-89 |
| Account Number | 01289562 |
All All Activity Groups which handle money must use the Activities Bank Account.
You must not use any other Bank Account to run your group
- All income must be paid into the u3a Activities account.
- The preferred method is by Bank Transfer to keep down Bank Charges.
- Group Leaders and members of the Group can transfer money into the Activities account by bank transfer. It is vital that the reference field states the group name
- Each Group’s finances are ring fenced in the Activities account.
- Cash and cheques received must be paid into the Bank Account as soon as possible.
- Group Leaders/Treasurers that need them will be given a uniquely numbered paying-in book to deposit cash and cheques. This ensures deposits are allocated to the correct Group.
- Cheques should be made payable to Chepstow u3a.
- All payments from this Bank Account will be made by the u3a Treasurer.
- Send requests for payment to the u3a Treasurer, treasurer@chepstowu3a.org.uk.
- Include sort code, account number, account name and amount to be paid. If possible send a copy of the invoice.
- You can see your detailed accounts in Beacon as follows:
- From the main menu, under the Finance, click on Ledger (by group)
- Select your Group in the top middle of the screen
- Your income and expenditure will be displayed together with your opening and closing balances.
- A ‘float’ not exceeding £50 in cash may be held by the group
- As Group Leader/Treasurer you must keep an accurate up to date record of all your income and expenditure. This will ensure that the bank balance agrees with the Activity bank account at the end of the financial year on 31st December.
- In December the Treasurer will send you an Income and Expenditure account to be completed for the end of the year. This must include all cash payments and receipts together with amounts banked or paid out of the bank account
- Contact the u3a Treasurer with any queries.
- Contact the Beacon Support Team for Beacon access or training.
Click on Group Support, Treasurer to send an email or the Contact Page to select a contact