Website Manager only

This is a three stage process. 

1. Download the Magazine to your Device

• Get the Magazine as a PDF and the front cover as a JPG on emails from whoever in our u3a is producing the Magazine.
  • The name should be in the format ‘2022 10 magazine’. It could be followed by a number in brackets such as (2) – this doesn’t matter.
• Download them to your PC, Laptop or the Cloud.
• Note which folder you have downloaded them to!
• Send the front cover JPG to whoever is responsible for Facebook 
• You will not use the JPG again.

2. Copy the Magazine to the Magazine Folder in Media

This can be done as soon as the Magazine is received

• Go to the Chepstow u3a website
• Click on Login and enter your User ID and password
• Click on ‘Chepstow u3a’ (also known as the Dashboard) in the top left-hand corner
• Click on ‘Media’ (in the left hand menu)
• Enter ‘Magazines’ in the Search box where it says ‘Enter folder name’ and click on it.
• Click on ‘Add New Media File’ (top centre of screen)
• Click on ‘Select Files’ (almost middle of your screen)
• Find the new Magazine in your device (you should have made a note of where it is!) and click on it.
• You should see that the new Magazine has now been uploaded into the Magazine folder in the Media directory of the website.
• The Magazine is now stored on the Website so you can ‘file’ it and the JPG file on your PC/Laptop if you haven’t done so already.

3. Copy the Magazine to the Magazine page of the website

ONLY if you are loading the January Magazine

• On the Magazine Page amend the year to the New Year in:
  • The Magazines 2026 Heading
  • The ‘Edit Shortcode’ Section below the above: real3dflipbook category=’2025 which you will see in square brackets

OTHERWISE

On the 1st of the month (or late on the last day of the previous month)

• In the Dashboard select ‘Real3D Flipbook’ (near the bottom of the left hand menu)
• First remove last month’s Magazine from ‘This Month’s Magazine’ spot.
  • Go down the list and find last month’s Magazine
  • Click on Edit
  • Un tick ‘This Month’ from the Categories on the right hand side
  • Click Update
• Now add this month’s Magazine to the web page.
  • Click on ‘Add New Flipbook’  (top left of centre of screen)
  • Update Add Title’. eg 202602 January 2026
  • Click ‘Select PDF’ (on the LHS of your screen)
  • Enter ‘Magazine’ in the 'Search Media' box .
  • Click on the Magazine you want to upload – usually the first one
  • Click on ‘Send to Flipbook’  (bottom right hand corner of your screen)
    • ONLY If you are adding the January Magazine
      • In Flipbook Categories ‘Add New Category’ i.e. the new year eg 2026
      • Click on the’ Add New Category’ box to save it
  • On the right hand side tick Categories: ‘2026’ (or the current year), ‘Magazine Library’ and ‘This Month’. This will load it into the Magazine page with all the rest of the current year’s Magazines, the Magazine Library and place it at the top of the Magazine Page.
  • Click ‘Publish’. 
• Click on ‘Chepstow u3a’ in top left hand corner to go back to the website
• Click on the ‘Magazine’ Button from the top menu
• Refresh screen (may not be necessary)
• Check it has all worked for This Month, This Year and the Magazine Library page.
• Finally, send out an email to all members from Beacon informing them that the Magazine is on the website. Include a link to the website page and brief details of what is in the Magazine. See example below.

These instructions will be updated as experience of the uploading process increases. It is easier than it sounds!

January 2026